Volunteer

Are you part of an HPA chapter but want to be even more involved? Are you addicted to the Internet? In love with all things Harry Potter and social change? We are looking for enthusiastic and dedicated members to join our volunteer staff!
Looking for a paid position? Then head right over here!

How to Apply:

To apply for a volunteer staff position, send an email to jobs@thehpalliance.org with which job you’re applying for in the subject line. Please include:

  • A little information about yourself and why you want to join our staff.
  • A resume, or explanation of past work experience.
  • Estimated number hours per week you can volunteer (minimum: 7 hours)
  • Any sample materials you think would be helpful: writing samples, video samples or hyperlinks to your work

Open Positions

FINANCE TEAM MEMBER

Finance Team Members provide support to the Finance Team Leader for all aspects of the HPA’s accounting functions. Important tasks include keeping accounting records up-to-date, organizing the Finance Team’s Google Drive documents, and regular communication with other members of the Finance Team as well as the Operations & Finance Director.

This position reports to the Finance Team Leader and requires an average of 7.5 volunteer hours per week.

Responsibilities:

  • Attend weekly Finance Team meetings and complete assigned tasks in a timely manner
  • Classify bank transactions daily
  • Keep Finance Team Leader and appropriate Senior Staff apprised of any issues that develop
  • Obtain and file receipts from Senior Staff in the Finance Team’s Google Drive
  • Assist with weekly merchandise tracking
  • Other duties, as assigned

Qualifications:

  • Strong organizational skills
  • Experience with QuickBooks, or willingness to learn
  • Proficient with Google Docs, or willingness to learn
  • Ability to learn new things quickly and enthusiastically
  • Consistent follow-through on projects and effectively meet deadlines
  • A passion for spreadsheets, education, civic engagement, equality, stories, fandom, and social change

Please submit a cover letter and resume to eileen@thehpalliance.org. We’ll be in touch soon if we wish to set up an interview.

 

PRESS ARCHIVIST

The HPA receives media attention, large and small, every day. It is important that we keep track of all mentions of the organization for future promotional, grant application, and press strategy opportunities. This volunteer position supports the HPA’s Communications Department by tracking and organizing press mentions and contacts as well as being a part of the press team. We’re looking for a volunteer who is consistently committed and organized and who has a reasonable familiarity with social media and press strategy.

This position reports to the Communications Director and will require an average of 7.5 volunteer hours per week.

Key Responsibilities and Duties:

  • Use Google Alerts, Mention, Twitter searches, and more to track press mentions of the HPA and our work, both in-print and online.
  • Maintain an organized spreadsheet of all HPA mentions and press contacts.
  • Participate in press strategy along with the press team.
  • Attend press team meetings and all-staff meetings.

Qualifications:

  • Organizational skills
  • Love of spreadsheets
  • Basic knowledge of the media landscape
  • Interest in social change and activism
  • Interest in stories, fandom, and popular culture

Please submit a cover letter and resume to jack@thehpalliance.org. We’ll be in touch soon if we wish to set up an interview.

 

CHAPTERS LIAISON – GLOBAL

Do you love helping people? Are you often referred to as the parent of your friend group? You’d probably make a great Chapters Liaison. Liaisons work one on one with assigned chapters to help them with everything they need to be successful – from brainstorming on campaign ideas to getting through leadership transitions. Liaisons also help the Outreach team keep track of all of the awesome things their chapters are doing every month. This is a 5 hour/week time commitment.

Responsibilities

  • Contacts assigned chapters monthly to provide updates from the Chapters Department.
  • Monitors chapter success and provides advice and mentorship when needed.
  • Documents chapter activities and provides monthly reports to Chapters Department.
  • Tracks assigned chapters’ active status and ensures contact information is up to date.
  • Helps facilitate chapter leadership transitions.
  • Reports to the Outreach Team Leader and Global Project Leader..

Qualifications

  • Strong communication skills
  • Strong follow through
  • Positive attitude
  • Organization and attention to detail
  • Current or prior experience as a Chapter Organizer or member of a chapter is strongly preferred

Currently hiring for the following regions: Australia/New Zealand. It is preferred but not required that a liaison lives within their assigned region. For this position we do recommend that the applicant lives outside of the U.S. in order to best understand the needs of global chapters.

Please submit a cover letter and resume to camille@thehpalliance.org if you are interested. We’ll be in touch soon if we wish to set up an interview.

 

RESOURCE TRANSLATOR – SPANISH

Resource Development Team Members contribute to the development of resources for all aspects of the HPA Chapters Program, helping the RD Team Leader to ensure that resources are informative, high in quality, and effectively worded for utilization by HPA chapters. This position is a three hour per week time commitment.

  • Reports to the Resource Development Team Leader
  • Strong written communication in both English and Spanish
  • Translates existing Chapters resources based on priority set by RD Team Leader

Please submit a cover letter and resume to camille@thehpalliance.org if you are interested. We’ll be in touch soon if we wish to set up an interview.

 

ANALYTICS TEAM MEMBER

Social media is the backbone of the HPA’s campaigns and outreach. In order to continue to improve our engagement and thereby further our mission, it is important that we consistently track and analyze the data on our engagement. This volunteer position supports the HPA’s Communications Department by helping to track, analyze, and measure the impact of our digital communications. We’re looking for people who have experience and passion for analytic data as well as a sophisticated understanding of social media.

This position reports to the Communications Director and will require an average of 7.5 volunteer hours per week.

Key Responsibilities and Duties:

  • Track weekly data for one or more official HPA social media platforms with an emphasis on analyzing the data for higher engagement.
  • Track unique data for individual campaigns (e.g. unique hashtags, one-off websites, fundraising data, etc.)
  • Investigate new methods of tracking and analyzing data.
  • Compile a monthly report of assigned platform(s) and present to the Communications Department at monthly meetings.
  • Contribute to post-campaign reports.
  • Attend regular analytics team meetings and all-staff meetings via Skype/Hangout.

Qualifications:

  • Familiarity with analytics and statistics
  • Deep understanding of social media engagement
  • Familiarity with Google Drive, Microsoft Excel, and all common social media platforms
  • Consistent worker and self-starter
  • Passion for numbers and spreadsheets
  • Interest in social change and activism
  • Interest in stories, fandom, and popular culture

Please submit a cover letter and resume to jack@thehpalliance.org if you are interested. We’ll be in touch soon if we wish to set up an interview.

 

COMMUNICATIONS ASSISTANT

The Communications Department manages all of the external messaging of the Harry Potter Alliance including social media, press, emails, and events, as well as analytic data of all of the above. This volunteer position supports the HPA’s Communications Department by helping to organize the tasks, materials, content, and personnel in the department. We’re looking for someone who has passion for project management and an amiable personality for people management.

This position reports to the Communications Director and will require an average of 10 volunteer hours per week.

Key Responsibilities and Duties:

  • Assist the Communications Director with the organization and management of the Communications Department and all personnel within the department
  • Project manage all tasks in the Communications Department by utilizing Basecamp, Google Calendar, and frequent email reminders
  • Keep abreast of all relevant updates to social media channels and trends
  • Keep the HPA’s social media channels organized and up to date (e.g. organizing tags/albums, changing cover photos/metadata for campaigns)
  • Maintain the Content and Editorial Calendars
  • Occasionally assist with drafting copy and brainstorming content for social media
  • Work with the Events Coordinator to help organize IRL event presences
  • Take notes in all Communications Department meetings
  • Attend regular Communications Department meetings and all-staff meetings via Skype/Hangout.

Qualifications:

  • Over the age of 18
  • Familiarity with Google Drive, Microsoft Office, and all common social media platforms
  • Organized, efficient, and dedicated self-starter
  • Ability to keep busy, type B personalities in line
  • Interest in social change and activism
  • Interest in stories, fandom, and popular culture

Please submit a cover letter and resume to jack@thehpalliance.org if you are interested. We’ll be in touch soon if we wish to set up an interview.

 

STORIFY CURATOR

The Communications Department manages all of the external messaging of the Harry Potter Alliance including social media, press, emails, and events, as well as analytic data of all of the above. This volunteer position supports the HPA’s Communications Department by helping to document our impact in the most succinct, visually-appealing, and narrative way possible through the use of Storify.

This position reports to the Communications Director and will require an average of 5 volunteer hours per week.

Key Responsibilities and Duties

  • Clip relevant HPA social media posts and press mentions to Storify on a once a week basis
  • Organize clips into Stories for each campaign and other relevant events
  • Draft copy to expound the narrative of each Story
  • Work with the Social Media Manager to finalize Stories
  • Attend regular Communications Department meetings and all-staff meetings via Skype/Hangout.

Qualifications:

  • Familiarity with Storify preferred, but not required
  • Familiarity with all common social media platforms
  • Dedicated self-starter
  • Interest in social change and activism
  • Interest in stories, fandom, and popular culture

Please submit a cover letter and resume to jack@thehpalliance.org if you are interested. We’ll be in touch soon if we wish to set up an interview.

CAMPAIGNS TEAM RESEARCHER [LIBRARY ADVOCACY]

This position is responsible for gathering, ingesting, and reporting information regarding library-based activism and advocacy, with a focus on the American Library Association and related institutions (e.g., YALSA, regional ALA affiliates, etc.). The purpose is to keep senior staff, social media staff, campaigns team staff, and (where appropriate) all staff updated on movements and major headlines in library-based activism as requested by senior staff. The researcher collects breaking news, pending newsworthy court cases, upcoming activist actions, and related events. Suggested research methods include (but are not limited to) email alerts (e.g. gmail alerts), social media, news outlets in any format, and networking with organizations and activists who focus on library-based advocacy.

Information will be reported to senior staff by email either in ad hoc breaking news with links or via emailed reports. Either method should include a summary and links to verifiable references for each item being reported. Reports should be submitted on a regular basis, as defined by senior staff and Campaign Manager. Breaking news should be submitted to senior staff ASAP so that HPA can post any social media updates if appropriate.

Additionally this person should be prepared to advise senior staff on HPA campaigns related to library-based advocacy and activism and related issues (e.g., literacy, education reform, etc.).

Finally, all campaign researchers are expected to contribute to major HPA campaigns regardless of the issue. This may involve research, copy writing and editing, brainstorming, strategy, and other forms of creative collaboration.

This position reports to the Campaign Manager. There is no specific weekly hourly requirement, as the news cycle will vary.

Qualifications:

  • A genuine passion for libraries, literacy, reading, education, etc.
  • Some understanding of the US legal system as well as the United Nations and other global regulatory bodies.
  • Strong writing and communication skills.
  • Ability to view each headline, victory, and setback in the broader context of the movement.
  • Enthusiasm for story and fandom.

Please submit a cover letter and resume to katieb@thehpalliance.org if you are interested. We’ll be in touch soon if we wish to set up an interview.